Duties/Responsibilities

Location: Eastleigh, Hampshire

Salary: Up to £23,795 (Apprentice salary banding)

Working hours: 8-4.30 or 9-5.30 Monday to Friday

Benefits: 25 Days Holiday + BH, Flex Benefits (EMCOR UK discount scheme)

About EMCOR UK:

At EMCOR UK, we revolutionise facilities management by combining our engineering heritage and innovation capability. We prioritise people in everything we do, collaborating closely with our customers to understand all their needs, from the big picture to day-to-day operations. Our purpose is to “create a better world at work”. Using our unique insight platform, "One Data World," we harness data-driven intelligence to make informed decisions, adapting our services to meet our customers’ evolving requirements. This allows us to cultivate an enhanced workplace experience for their teams whilst optimising efficiency, meticulously managing every asset, and minimising their impact on the planet. All supported by our commitment to safety, compliance, and assurance. Our partnering approach empowers our customers to shape a better future. Whether guiding their path to net zero or redeveloping their facilities for enhanced efficiency, we create better places for work whilst taking away the burden of facility operations, freeing up our customers to concentrate on their business.

Produce & distribute first notification of loss reporting – Distribution of accident reports.
Book driver training, ensure it has been completed and report on monthly.
Import mileages from Telematics system into Key2 (Fleet Management system)
Update Service point with new and disposed of vehicles monthly.
Update SMR (Service maintenance and repair) Smartsheet booking form with new and disposed of vehicles.
Make SMR bookings via Servicepoint bookings with guidance from the maintenance controller.
Call garages to chase repair updates for routine repairs.
To run MOT & Service chasing report weekly and send letter to those becoming due with no booking recorded.
To produce and distribute plant card spend report monthly.
To control hire vehicle bookings to cover requests, bookings, chasing and terminations.
Update hire tracker monthly to show number of hires and count of hire days.
Book vehicle defects via Servicepoint.
Chase drivers who have not booked in vehicle defects to be repaired.
Report on number of defects outstanding.
Manage grey fleet compliance and chase drivers where applicable.
Run driver licence checks and chase non-compliance.
Support in the processing of notices of intended prosecutions (Motoring offences) & Penalty charge notices (parking fines) and chase drivers where applicable
Process Road fund licence renewals.
Add and remove vehicles from the Motor insurance database.
To assist in the production and transition of all fleet forms into a Smartsheet format.

Person Specification

Smart, presentable appearance
Personable and approachable
Trustworthy
A team player with the ability to work from their own initiative.
Enthusiastic with a can-do attitude.
Able to communicate confidently.
Basic understanding of Microsoft packages
Good telephone manner
Good timekeeper
Conscientious

At EMCOR UK, we embrace and celebrate diversity in all its forms.

We welcome applicants from all backgrounds and experiences, regardless of age, race, gender, sexual orientation, religion, disability, or any other characteristic that makes you unique. We believe that a diverse and inclusive workforce fosters creativity, innovation, and better problem-solving.

We encourage applications from all candidates and are committed to providing equal opportunities for employment and growth, supported by our inclusive policies and practices.

Join us in our endeavour to build a culture of mutual respect and equity, a place where every voice is heard, and every individual is championed.

Join us in building a better world at work.

Benefits

25 Days holidays + Bank holidays

Holiday Buy Scheme - up to 5 days a year

Industry leading Maternity & Paternity Policies

Refer a Friend scheme – worth £500 per referral

GEMS – Internal recognition scheme with vouchers for Amazon and retail/dining

Extensive Learning & Development opportunities, including opportunities for progression.

Access to Flex Benefits: Discount Shopping, Gym, Mobile, Family Activities, Insurance, Dining Experience, Car Leasing and Breakdown Cover.

Bike To Work Scheme

Paid volunteering and charity days

Medicash - Health cash plan - Benefits covered include dental, optical, physiotherapy and a health & wellbeing.

Employee Assistance Programme - Offering guidance and advice on Personal, Health, Legal and Financial queries.

Emcor

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