We are seeking an enthusiastic and motivated individual to join the Neurosurgery team at King’s College Hospital NHS Foundation Trust as an Neurosurgery Apprentice . In this role, you will support the team with a variety of tasks, including clinic bookings, preparation for Multidisciplinary Team (MDT) meetings, planning patient admissions, and responding to patient queries via telephone and the mailbox.

As a Neurosurgery Apprentice, you will play a crucial role in supporting the Neurosurgery team in delivering high-quality patient care and services. This apprenticeship provides hands-on experience of the essential administrative tasks within the Neurosurgery Department. The post holder will be part of the multidisciplinary neurosurgical teams, offering administrative support to ensure the effective delivery of clinical services. This will include, but is not limited to patient telephone communication, booking appointments, arranging admissions and preparing multidisciplinary team meetings. This Apprenticeship is supported by senior medical professionals and management, enabling them to learn, develop and build a strong foundation for a career in NHS administration. This role provides an excellent opportunity to develop your skills in a supportive environment, with comprehensive on-site training.

The position is part of a Level 3 Business Administration Apprenticeship , fixed-term for up to 18 months.

Neurosurgery Apprentice

King’s College Hospital NHS Foundation Trust is one of the UK’s largest and busiest teaching Trusts with a turnover of c£1 billion, 1.5 million patient contacts a year and more than 15,000 staff based across South East London. The Trust provides a full range of local and specialist services across its five sites. The trust-wide strategy of Strong Roots, Global Reach is our Vision to be BOLD, Brilliant people, Outstanding care, Leaders in Research, Innovation and Education, Diversity, Equality and Inclusion at the heart of everything we do. By being person-centred, digitally-enabled, and focused on sustainability, we aim to take Team King’s to another level.

We are at a pivotal point in our history and we require individuals who are ready to join a highly professional team and make a real, lasting difference to our patients and our people.

King’s is committed to delivering Sustainable Healthcare for All via our Green Plan. In line with national Greener NHS ambitions, we have set net zero carbon targets of 2040 for our NHS Carbon Footprint and 2045 for our NHS Carbon Footprint Plus. Everyone’s contribution is required in order to meet the goals set out in our Green Plan and we encourage all staff to work responsibly, minimising their contributions to the Trust’s carbon emissions, waste and pollution wherever possible.

Main Duties & Responsibilities

Outpatients, Admissions, and MDT Support

Coordinate patient admissions, ensuring documentation is accurate and up to date, while addressing patient and family queries.
Work with the multidisciplinary team (MDT) to plan admissions and provide patients with necessary information.
Manage waiting lists, admission data, and patient bookings, ensuring smooth clinic operations.
Support MDT meetings by preparing materials, maintaining records, and following up on treatment plans and appointments.
Assist with general outpatient clinic bookings, ensuring accurate scheduling and communication with patients and staff.
To support the coordinators in managing patients, waiting lists and admissions for specified consultants and practitioners
To use EPIC to book admissions for surgery, outpatient appointments and arrange multidisciplinary team meetings.

Communication and Teamwork

Manage mailbox
Respond to emails in professional and timely manner
Respect to patients on phone
Work closely with the multidisciplinary team, consultants, nurses, and administrative staff to support the delivery of high-quality patient care.
Ensure clear and professional communication with patients, colleagues, and external partners, maintaining a respectful and positive approach.

General Administrative Support

Carry out general administrative tasks, such as filing, data entry, and maintaining patient records, ensuring all documentation is accurate and confidential.
Provide support to consultants and clinical staff with tasks as directed by your line manager or senior management.
Collaborate with other team members to ensure the smooth running of the neurosurgery department’s daily activities.

Compliance & Health & Safety

Adhere to all hospital policies, including health and safety, infection control, and patient confidentiality.
Report any issues or concerns to your line manager or senior management as appropriate.

Learning and Development

This apprenticeship offers structured learning and development opportunities to help you grow professionally and gain practical skills. You will have access to mentorship from senior clinical staff, regular reviews, and training modules related to patient care, healthcare administration, and neurosurgical procedures.

This role is an excellent opportunity for those seeking to pursue a career in healthcare, particularly in the field of Neurosurgery. You will gain valuable experience in a supportive environment while making a meaningful contribution to patient care.

Training will be provided for the following systems:

o EPIC training provided by the Trust’s EPIC Team and access is only granted once training is completed.

o Sectra training provided on the job training

o IEP – provided by on the job training

o eRS – provided by on the job training

o Excel – build on existing skills with on the job training.

Training will be provided on the job in relation to:

o Patients Admissions

o MDT Meeting / Patient Pathway’s

o General Clinic Bookings

King's College Hospital NHS Foundation Trust

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