Opportunity information

Salary £7.55 per week
Duration 18 months
Advert closing date 20/02/2025

Description

Fantastic opportunity to join our Procurement Team here at New College Durham.

Job Purpose:
To assist with the overall objectives of the College’s Procurement Strategy and provide an accurate and flexible administrative support and secretarial service to support the allocated systems of operation within the procurement department and to ensure confidentiality, timely and effective delivery of designated activities.

Key Result Areas:
To assist in the overall objectives of the Procurement department and the delivery of an effective and efficient service in line with the College’s Financial Regulations and UK Legislation.

Provide administrative and secretarial support to allocated procurement staff (e.g. typing letters, reports, PowerPoint presentations, excel spreadsheets; the taking and typing of minutes, photocopying, maintaining and updating filing systems.)

Managing diaries for the procurement team and booking of meeting rooms.

Processing requisitions below £3K.

Assisting with receipt and booking in for deliveries.

Ensure that the College’s policies and external standards for quality management and control are employed effectively within the areas of responsibility.

Provide an advisory service to staff, students, and the public to ensure the highest customer services standards are maintained and monitored.

Ensure the College’s agreed visual identify / corporate image is maintained within the allocated area.

Assist in the effective provision of administrative support to designated systems of operations, (E-sourcing software, purchase order systems).

Ensure the effective implementation and utilisation of all systems of work (computerised and manual) within New College Durham.

Undertake any other duties commensurate with grade.

Provide an efficient and effective Reception service in accordance with the College’s Customer Service standards. Promoting a high level of customer service.

Ensure responsible working practices in relation to the Safeguarding of Vulnerable Groups.

General Responsibilities:
To promote the mission, vision, and values of New College Durham

To ensure effective communications within and between teams, be involved in and participate in meetings, team briefings, development days, etc.

To engage with line manager in regular appraisals and performance reviews against agreed objectives.

To be responsible for actively identifying own development needs

Staff must take reasonable care, and be aware of their responsibilities under the Health and Safety at Work etc. Act (1974) and to ensure that agreed safety procedures are carried out to maintain a safe environment for staff and visitors to the College.

Variation in the Role:
Given the dynamic nature of the role and structure of New College Durham, it must be accepted that, as the College's work develops and changes, there will be a need for adjustments to the role and responsibilities of the post. The duties specified above are, therefore, not to be regarded as either exclusive or exhaustive. They may change from time to time commensurate with the grading level of the post and following consultation with the member of staff.

Entry requirements

Essential Requirements

English and Maths at grade 4/C (GCSE) or equivalent or willing to work towards
Commitment to ensuring the safeguarding of children and vulnerable adults
Good communication and telephone skills
Good knowledge of Excel spreadsheets and Microsoft word
Experience/ability of working within a team
The ability to manage own workload, use initiative and respond appropriately to both young and adult learners
Readily able to communicate and work with others
Enthusiasm, flexibility and commitment to accuracy
Commitment to problem solving and improving own performance
Suitable to work with young people and vulnerable adults

Desirable Requirements

Previous office experience
Accurate and high-speed keyboarding skills

Training to be provided

On the job training in the workplace and 1 day per week day release to attend class for Business Adminstration.

Things to consider

Hybrid Working available, Free parking on-site, Costa / Starbucks on-site, Excellent sport and recreation facilities.

Skills required

Array

Future prospects

Upon completion of apprenticeship, will achieve full Level 3 qualification and potential of permanent employment.

Hours per week 37
Working week Monday-Thursday 08:30-17:00 Friday 08:30-16:30
Apprenticeship standard Business administrator (Level 3)

Durham, County Durham, England, DH1 5ES

New College Durham

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