We are seeking an Apprentice to undertake business administration duties as listed below to support a team of over 50 recruitment consultants and the management team.
Duties and Responsibilities
- Answer the phones and take messages
- Process timesheets
- Book staff reviews in the diary and process completed forms
- Ensure staff HR files are kept up to date (sickness, holiday etc).
- Set up IT and phones for new starters as well as print off starter forms. Sending starter forms to the accountant.
- Create invoices from placements forms & chase for payment if not paid on time.
- Keep the billing spreadsheets up to date
- Ensure staff HR files are kept up to date (sickness, holiday etc).
- Creating E-shots for marketing purposes
- Check and chase timesheets for temps and contractors
- Add clients & candidates to the database
- Create KPI reports for the business.
- Monitoring and ordering office supplies
- Any other administrative duties as required, as part of continued development
Why join us
- A detailed training plan to make you thrive with tons of personal development thrown in.
- Buzzing working environment. We work hard but keep a fun and friendly atmosphere. Its critical people love coming to work here and the feedback from staff is.... they do!
- We have a team room which has a drinks/beer fridge, pool table, football table, darts and golf.
Who are we looking for
- Someone positive, bright and friendly.
- Eager to learn
- Able to think on your feet and problem solve mixed with a resilient nature.
- Understand how to use Microsoft products outlook, word and excel.
- A good eye for detail.
Job Details
40 hours per week – flexible across Monday – Friday
Based in Ocean Village Southampton
- 35 minutes’ walk from Southampton Central Station (or 15 minutes on a bus)
- 20 minutes’ walk from Woolston Station (or 5 minutes on a bus)
