Job Summary:
Gategroup is hiring now for a Procurement Assistant as part of our UK&I Procurement team based at Ashford, Surrey.
Reporting to the Head of Procurement, the Procurement Assistant role will support the procurement team and wider business needs from an administrative point of view. This includes but is not limited to sourcing goods and services, maintaining vendor relationships, and ensuring compliance with procurement policies. The job holder requires strong attention to detail, organizational skills, and proficiency in relevant systems to efficiently execute procurement processes and carry out common office duties while maintaining a positive and friendly company image through the apprenticeship program. In this role, the selected candidate will be required to commit to participate and complete the apprenticeship programme over a 18 month period. Successful completion of the programme would potentially lead to further opportunities for career progression within the company.
Main Duties and Responsibilities:
- Maintain an approved product list up to date for usage by the menu development team.
- Review any updates to the menu product list generated by the menu development team at release of new recipe and validate data and codes being used.
- Attend kick off meetings and record all new product requirements.
- Validate product sample requests from procurement before orders are placed with suppliers.
- Upload pricing agreements and price lists per unit in the relevant systems.
- Support supplier creation process through the submission of new supplier requests to the relevant functions and following through until creation is complete in relevant systems including the filling out and requesting signature of vendor generated account creation forms.
- Run monthly spend reports in the prescribed format including reports on ad-hoc orders to identify purchase processed outside of systems and flagging such purchases to the relevant Category Manager.
- Run monthly reports on inflation.
- Support the procurement team with any administrative activities related to the tender process.
- Maintain an up-to-date supplier contact details list.
- Send a purchase forecast to selected suppliers monthly.
- Engage with Stakeholders to resolve purchasing and price queries with support from Category Managers as and when required.
- Upload specifications from suppliers for all new menu items as and when required.
- Product confirmation: writing award and de-list letters as and when required.
- Support the Procurement team with general system updates.
- Collect and validate the master data from suppliers and support set up processes. Create BCI (Business Change Instruction) to push changes through the system.
- Commit to participate and complete the apprenticeship programme.
- Any other work-related tasks as and when assigned by Manager.
Qualifications
Education:
- Educated to a minimum of GCSE levels.
Work Experience:
- Previous experience in an administrative work background desirable.
- Experience within a Procurement or Supply Chain environment desirable.
Technical / Language Skills:
- Effective verbal and written communication skills in English.
- Good working knowledge of Microsoft Applications (Outlook, Word, Excel, Powerpoint).
- Good understanding / knowledge of Power BI is desirable.
Core Competencies Required:
- Ability to engage and build/maintain working relations.
- Must always demonstrate integrity, confidentiality and professionalism.
- Strong numeracy skills.
- Excellent administration and organisational skills with a strong attention to detail.
- Proactive and positive/flexible attitude, Able to work efficiently using own initiative to resolve issues.
- Ability to work under pressure and to tight timescales, prioritising as appropriate.
Other:
All applicants must have the right to work in the UK, undertake a CRC (Criminal Record Check) and provide 5 years of checkable referencing history. For anytime spent outside the UK exceeding 6 months, you must be able to provide a CRC (Criminal Record Check) for that country.
About the Company:
Gate Gourmet is the world's largest independent provider of catering services for airlines and are the core business behind gategroup, whose eleven associated brands offer customers a comprehensive scope of products and services for virtually any on-board need. We provide more than 200 million meals a year to our 270-plus customers at some 120 airport locations around the globe.
