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Apprentice Business/Legal Administrator

Boardman, Hawkins & Osborne • Abingdon, England, United Kingdom • £9.38k - £11.70k / year • 2m ago

Description

We currently have a vacancy for a full time Apprentice Business/Legal Administrator.

This role would ideally suit a college leaver who is not looking to go on to university but is looking to begin their career within the legal sector.

You will be responsible for providing administrative support for the whole firm together with reception cover.

Responsibilities

Responsibilities will include, but not limited to

Answering all incoming telephone calls and ascertaining who to put calls through.
To deal with new client calls.
Greeting people at reception, offering drinks and assistance to clients and visitors as required/appropriate
Dealing with queries from the public and clients
Ensure knowledge of staff movements in and out of the office
Checking stationery and informing the Office Manager when there is a need to re-order
Take and record meter reading for photocopiers, electricity, gas and water
Help with organising post collections and deliveries.
Scanning and circulating post & DX and save to CMS
Diarise Court Orders
Dealing with deliveries.
Ensuring petty cash is kept topped up and all receipts for outgoing payments are received
Daily management of the info@ inbox and deal as appropriate
Help maintain and update New Client spreadsheet
Monitor health and safety procedures for all visitors and clients to the office and notify the Office Manager of any concerns
Assist with any admin tasks as required by fee earners, paralegals and PA's.
Maintain a high level of confidentiality when dealing with clients and visitors in reception in accordance with the firm’s GDPR policy.
To assist with end of day procedures to include loading the dishwasher, emptying the coffee machine, checking lights are switched off, fire doors are closed, computers are switched off, front door is locked, alarm set and back door locked (if last to leave the building)
To assist the Partners and Office Manager as reasonably requested in managing back office functions