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Junior Engineering Administrator (Apprentice)

JLL • Apprenticeship • London, England, United Kingdom • £45.60k - £77k / year • 4d ago

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

Job Title Junior Engineering Administrator
Division Property Management, REMS
Reporting to Co-Head of Engineering, PM

Role Description

The Engineering apprentice will be an important part of the team to help deliver and manage various engineering activities, as listed in the Key Objectives, to support Property Management, JLL. Responsibilities include dealing with enquiries, issue proposals in line with agreed templates and framework costs, liaising and working with our suppliers to deliver the works in a timely and professional manner. It will also include the upkeep of the fee project schedule for current work activities from proposal though to work completion, billing and final payment. Assist the team with presenting project progress and portfolio status to internal teams and several clients.

Team Structure

The role will require working closely with the Engineering Business Manager on day-to-day activities with oversight and direction from the Senior Engineering Director and working on a number of Engineering activities, mainly the EPC service. This includes close working and communicating with JLL property managers, FMs, external EPC assessors and sometimes clients. There are other Engineering data sets to be reported to the Property Management Procurement team monthly. The engineering apprentice will also actively engage with other teams within Property Management as well as wider JLL UK departments.

Key Objectives

Assist the Engineering team in delivering various engineering management activities, including the EPC service, engineering compliance; supplier performance; energy & carbon analysis; new impactful engineering regulations as well as involvement with our engineering services delivered to the JLL portfolio.
Provide analytical support to help meet client requirements as well as, operational reporting that includes summarising key insights of data collected. Deliver meaningful reports based on standard templates that support the data.

Issue fee proposals based on pre-agreed fee schedule rates for the EPC service in a time efficient way. Manage EPC instructions from initial enquiry through to final billing and payment. (Full support will be provided working closely with our engineers).

Proactively manage billing schedule for EPCs and other Property Management Engineering products for JLL.

Liaise and collaborate with other Property Management teams including Sustainable Operations, Procurement, H&S, Accounts etc.

Supporting Engineering with portfolio reporting and investigation activities

Provide regular group reporting on outsourced Engineering Consultant audits, identifying and highlighting risks, escalating low scores and issues arising

Education and Qualifications
Ideally completed STEM biased A levels or similar standard, with an interest in engineering and/ or property management.

Skills and Attributes
Interested and keen to learn, develop themselves with a positive attitude

Demonstrate analytical and problem-solving capabilities

Time management, organizational skills and meeting deadlines

Attention to detail and commitment to quality standards

Good team working skills and the ability to engage with other stakeholders

Keen to develop skills and knowledge to become solution orientated

Good communication skills (written and verbal)

Ability to manage and prioritise multiple activities and take measured approach to help achieve the best outcomes. Able to speak to colleagues to ask for support and learn from experiences

Experienced and proficiency in working with a range of software systems including Microsoft Office (Excel, PowerPoint etc.) Knowledge of other software platforms would be advantageous

Eagerness to learn new technologies and engineering methodologies

Keen to build foundations for advancing their career within Engineering including professional membership

This is an apprenticeship position which includes undertaking a Level 3 Business Administration programme.

Course: Level 3 Business Administration (15month course)
Link to Course: https://skillsengland.education.gov.uk/apprenticeships/st0070-v1-0

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If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL –

We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.