About the company:
The University of London is a leading UK provider of distance and digital education internationally, offering programmes to 45,000 students in 190 countries around the world. Although proudly rooted in London, their community and impact are global.
They are a national leader in the humanities, and we promote their value to society and the economy through knowledge creation and exchange.
They are also a federation of 17 world class higher education institutions, with collaboration at the heart of their ethos. The University of London federation is a collective community of more than 240,000 learners and 50,000 staff, delivering world-leading research across all disciplines.
Their passion for increasing access to education and mobilising the collective power and expertise of the federation is central to their ability to transform lives around the world and address the global challenges of the future.
About the role:
University of London is inviting applications for a Estates & Property Administrator Apprentice. This apprenticeship offers a unique opportunity to work within a dynamic Estates and Property Services department which services the entire Universities Academic and Residential Portfolio.
Main Responsibilities:
*
Undertaking general administration duties that will focus on:
- Taking responsibility for initiating and completing tasks, and to manage priorities and time to successfully meet deadlines.
- Preparing agendas and taking minutes of meetings when required.
- Supporting on financial administration, including raising purchase requisitions and maintaining purchase order records.
- Process and respond to enquiries, providing specialist and general advice on services under the supervision of an experienced mentor within the Estates and Property Department.
- Data input into Management Information Systems for example Computer Aided Facilities Management, Environmental Management system and other Estates online portals.
- Assisting with the preparation of Estates and Property Services reports and statistical data.
- Assist with updates and improvements to the department’s intranet pages.
- Assist with organising and arranging Estates and Property Services events and functions, including logistical support and coordination of resources.
- Contribute to the development and improvement of the departments administrative systems and processes, making suggestions for improvements
- Assist in the collection of evaluation data for projects to seek insights into what has worked well and what needs improving.
- Using tools to scope, plan, monitor and report to successfully support the delivery of projects.
- Undertake other such duties of a similar nature which fall within the scope of the role, and which may be required from time to time.
- Supporting with travel arrangements where appropriate.
- Actively follow and promote the University of London policies, including the University's Dignity at Work and Equal Opportunities Policy and actively promote these where possible.
- Maintain an awareness and observation of fire and health and safety regulations
- Any other duties consistent with both the grade and scope of the post.
- Any other duties reasonably required of the postholder by the reporting manager.
Entry Requirements:
- You’ll need to attend an online interview with our Talent Team and pass initial assessments in maths and English once you have completed your registration.
- You will need to be within a commutable distance to the office location listed.
Skills:
- Essential:
- Experience of communicating clearly in person and through remote communications (e.g. telephone, Zoom, Teams etc)
- Enthusiasm for working in a university setting
- Experience of working as part of a team e.g. projects at school or as part of a sports team
- Experience of working to deadlines
- Problem solving skills
- Attention to detail
- Reliable and punctual
- Experience of Microsoft Office applications, including Word and Excel
- Good communication skills, both written and verbal
- An understanding of good customer service
Desirable:
- Experience of completing administrative tasks e.g. scheduling an appointment or drafting communications
Additional Benefits include:
- Access to LDN's Apprentice Community
- LDN Personal Development Opportunities
- LDN Social Events
- LDN Apprentice of the Month Prizes
Job Types: Full-time, Apprenticeship
Pay: £28,505.00 per year
Ability to commute/relocate:
- London WC1E 7HU: reliably commute or plan to relocate before starting work (preferred)
Education:
- GCSE or equivalent (preferred)
Work Location: In person
