The below duties are appliable to both examinations that are carried out at Cardinal Newman and LUSoM.
· Maintain a current understanding of Awarding Organisation regulations and processes via Awarding Organisation websites and training.
· Provide an accurate, efficient data processing and administrative service within the Examinations team maintaining manual and computerised records.
· Process entries to and results from Awarding Organisations via the college database (Unit-e/A2C) and Awarding Organisation websites. Analyse and resolve errors. Record and despatch results and certificates.
· Liaise with students, Additional Support, Awarding Organisations and the curriculum to ensure that students with additional support needs receive appropriate access arrangements.
· Ensure invigilation, rooming and specialist equipment is arranged for all examinations.
· Ensure that adequate materials are available for examination sessions and that all examinations are conducted in accordance with the regulations and requirements of Awarding Organisations and that security of papers is maintained.
· Promote the development of computerised systems to produce information relating to qualifications in liaison with the Information Services team.
· Keep up to date with developments in examination administration through attendance at meetings, training and conferences as appropriate.
· Check and prepare examination materials to ensure that the correct papers, quantities and instructions are available for each examination whilst maintaining the necessary security and confidentiality.
· Ensure completed answer scripts are prepared and packaged for dispatch to Awarding Organisations or Examiners in accordance with regulations.
· Field enquiries from students, staff, parents and external bodies or refer as appropriate.
· Check Awarding Organisation invoices against entries, follow up queries and make internal recharges as appropriate.
· Assist in the development, implementation and documentation of effective systems and procedures relating to examinations.
· To provide departmental cover during periods of staff absence.
· Be proactive in maintaining effective links with curriculum in respect to course, student and examination information.
· Attain an understanding of the context in which data is processed (i.e., why data is collected and stored in the way it is) and convey this to other users.
· Perform all of the above duties in accordance with all relevant and current College policies, procedures and regulations including those relating to Equal Opportunities, Health & Safety, Teaching and Learning, Quality Assurance, Financial Matters, Employment Matters and Data Protection Act.
· Any other job-related activities as requested appropriate to the grading of the post.
Desired Skills
· Good working knowledge of IT packages including Microsoft Office; Word, Excel, Outlook etc
· Ability to input data accurately
· Good organisational and administrative skills
· Good attention to detail
· Good verbal, listening and written communication skills.
· Good level of IT literacy and confidence in the use of computerised systems including experience of databases (desirable not essential)
· Ability to use office equipment, filing systems and information.
· Ability to co-operate, collaborate and communicate effectively with college staff, both from within and outside the department.
· Ability to follow written procedures to carry out tasts.
· Awareness of data protection issues.
· High level of security/confidentiality awareness
· Good level of Customer Care awareness.
Desired Personal Qualities
· Ability to work under pressure and meet deadlines
· Flexibility
· Ability to promote the College and Department in a positive manner
· An understanding of ‘safeguarding’ and its importance within the college
· Excellent time keeping and attendance record subject to the provisions of the Equality Act 2010
· Display the values, attitudes and behaviour consistent with the ethos of the College
· The ability to meet the requirements of the Asylum and Immigration Act (to be eligible to work in the UK)
Desired Qualifications
· 5 GCSE A*-C/9-4 which must include English and Maths or Level 2 equivalent
· Educated to level 3
· Qualification in keyboarding skills at RSA Stage 2 or above (desirable not essential)
Job Type: Apprenticeship
Pay: £8.60-£11.44 per hour
Expected hours: 37 per week
Benefits:
Schedule:
Application question(s):
- Have you lived in the UK for the last 3 years?
- Do you meet the entry requirements?
Language:
Work Location: In person
Application deadline: 04/03/2025
Reference ID: BA10
Expected start date: 17/03/2025
