The Liverpool Heart & Chest Hospital have an exciting opportunity for an Apprentice Personal Assistant to work within with the Executive Office Team.
The post holder will gain diverse administration experience and will be given support and time to complete a Level 3 Business Administrator Apprenticeship. The ideal candidate would be hard working with a desire to develop into a role within the NHS.
- Provide PA support to the Executive and Non-Executive Director team, undertaking diary management and secretarial support to meetings.
- Greeting visitors that call at the Executive Office and directing them as required.
- Prepare reports and presentation material.
- Interact professionally with both internal and external colleagues.
- Provide secretarial support to the Daily Safety Huddle led by the Chief Executive Officer/Director of Nursing, Safety & Quality and other ad hoc project groups.
- Sorting and management of post.
- Checking and ordering stationery stock.
- Answering telephone calls and relaying messages efficiently and effectively and exercising judgement in redirecting responses where appropriate.
- Implementing processes for forward planning, ie bring forward system and alerts for meeting deadlines and targets.
- Typing I production of documents and template preparation.
- Record, transcribe and distribute minutes of meetings in line with the department’s key performance indicators.
- Safeguarding and ensuring confidentiality of all documentation particularly Board / Committee papers, patient case notes and commercially sensitive information.
- Raising and receipting invoices.
- Co-ordination of travel arrangements, conference booking, events and meetings
- Covering for colleagues during periods of annual leave / sickness
As the largest single site specialist heart and chest hospital in the UK, we, at Liverpool Heart and Chest Hospital, have a clear vision 'to be the best cardiothoracic integrated healthcare organisation'.
We provide specialist services in cardiothoracic surgery, cardiology, respiratory medicine both in the hospital and out in the community.
We serve a catchment area of 2.8 million people, spanning Merseyside, Cheshire, North Wales and the Isle of Man, and increasingly we receive referrals from outside these areas for highly specialised services such as aortics.
Our reputation for strong performance is important in delivering the best care for our patients and high quality clinical services. This is underpinned by a culture of research and innovation, delivered in modern estate and our encouragement of flexible working in a variety of forms.
Please visit our website - https://www.lhch.nhs.uk/
Please follow this link for a tour of our site - https://bit.ly/36ylsoq
The post holder will provide secretarial and administrative support to the overall Executive administration function of the Executive Office. The successful applicant will be required to have a professional and flexible approach, be able to prioritise and manage their workload and respond positively.
